AI receptionist for property managers

24/7 maintenance and leasing calls, handled

Blue takes tenant maintenance requests at any hour and sends true emergencies to your on-call tech. It also answers leasing questions and books showings for prospective renters.

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Free for 30 calls a month
Live in minutes
Keep your number

The calls Blue handles for property management companies

Trained on your services, prices and policies, so callers get real answers, not "someone will call you back".

Maintenance requests

Collects the property, unit, issue and permission to enter, with a full transcript for your team.

Emergency triage

Recognizes floods, no heat, gas smells and lockouts by your rules, and transfers them to the on-call line.

Leasing inquiries

Answers availability, rent, pet policy and application questions from your listings.

Showing bookings

Books tours for prospective renters on your leasing calendar.

Owner and vendor calls

Takes messages and routes calls to the right manager.

Rent and renewal reminders

Outbound Blues call opted-in residents about renewals and upcoming deadlines.

Why property management companies use an AI receptionist

01

Emergencies don't wait for office hours

Water leaks and lockouts happen at night. Blue answers every time and escalates the real emergencies.

02

Fewer 2 a.m. calls for your team

Routine requests get logged for the morning, so on-call staff only wake up for true emergencies.

03

Fill vacancies faster

Prospective renters get answers and a showing booked, even at 9 p.m. on a Sunday.

Set up in minutes

1
Tell Blue about your business
Your services, prices, hours and service area. Point it at your website and it learns the rest.
2
Get a number or keep yours
Pick a free number in your area code, or forward your existing line all the time or only when you miss a call.
3
Blue answers, books and reports
Every call is answered on the first ring. Appointments land on your calendar, and you get a transcript of every call.

Works with your tools

Showings are booked on Google Calendar or Outlook. Send maintenance requests to your property-management software or ticketing system through Zapier, n8n or the BlueSales API. See the Zapier, n8n and API docs.

Hands off to you when it matters

Set a transfer number and Blue connects callers to you when they ask for a person, or when the situation needs one.

What it costs to answer every call

In-house receptionist

$3,500+/mo

Business hours only, one call at a time

Answering service

$250+/mo

Takes messages, billed per minute

Blue

$29/mo + $0.16/min

24/7, many calls at once, books the appointment

Talk time is billed per minute, so 400 three-minute calls a month comes to about $221 on Basic. The free plan includes 30 calls a month. See all plans or read how much an AI receptionist costs.

Questions from property management companies

How does it decide what's a maintenance emergency?+

You define it, for example active water leaks, no heat below a set temperature, gas smells, security issues or lockouts. Blue asks the triage questions and transfers emergencies to your on-call number.

Can it handle multiple properties?+

Yes. Give Blue your property list and policies, or run separate Blues and numbers per property. Business and Agency plans support multiple profiles and numbers.

Does it work with my property-management software?+

Use Zapier, n8n or the BlueSales API to send maintenance requests and leasing leads into your system.

Can it answer questions about available units?+

Yes. Add your listings to Blue's knowledge base and it answers rent, availability, pets and application questions.

Related guides

Setup

AI Receptionist Script Examples & Templates (Copy and Adapt)

Comparisons

AI Receptionist vs Answering Service vs Virtual Receptionist: Which Do You Need?